A 2019 report from Forester showed cycle times decreased from 7 days to 2 hours resulting in a 96% reduction.
Information workers spend half their time creating and managing documents that take up almost two hours of their day in a work week. The other half is designated to working collaboratively with documents, from managing approvals and obtaining signatures to getting papers approved.
While this may sound productive, much of it is wasted time. Dealing with issues that arise using paper documents, such as searching for but not finding documents, and unraveling version control problems, lead to 4.9 hours lost per week.
The root of the problem isn’t the incompetency of information workers but rather the lack of business processes that prepare them for transitions in and out of paper.
Digital document management is the key.
The main challenge with paper documents is that they aren’t searchable. One must go through piles and piles of papers on their desk to locate a specific record. And the trouble doesn’t stop there. After finding the file, there’s a possibility that it’s not even the latest version you’ve printed out.
Purpose-built for turning document processes into efficient digital ones, Adobe Document Cloud — which comprises of Adobe Acrobat DC and Adobe Sign — provides users with comprehensive PDF features, enabling users to take proactive action on documents, workflows and tasks. Instead of misusing time by rummaging in the wrong places, access and store your documents from any device and any location.
As the inventor and leader in PDF innovation for more than 25 years, Adobe offers the global standard for creating, scanning, editing, signing, protecting and managing PDFs. Enjoy no delays and interruptions while you manage or review documents thanks to the tools and mobility Acrobat DC delivers, such as the ability to:
- Convert various Microsoft Office formats into high-quality PDFs and back.
- Collect form responses with fillable PDFs.
- Set, unlock or remove document passwords and permissions.
- Store, access and share PDFs online.
- Allow various reviewers to annotate and comment in the same online PDF.
- Track progress and get real-time updates when files are opened.
Anyone that you’ve shared the document with can access, review and comment on the file in any browser — no sign-up or software download required. Plus, you can do all of these on virtually any device.
Get documents signed in half the time.
The continued reliance on paper can be traced back to the distrust most IT has on the legality and security of e-signatures.
Despite the varying legal standards on a country-by-country basis, Adobe Sign makes compliance simple. E-signatures initialed through Adobe Sign are legal, trusted and enforceable in industrialized countries around the world.
With a touch or a click, send any document to multiple recipients and receive a notification as soon as the document is signed. Reduce signing and approval time from days to minutes while ensuring secure and compliant transactions with Adobe Sign.
In fact, in a Total Economic Impact (TEI) study conducted by Forrester Consulting and commissioned by Adobe, “reducing manual signature steps saves employees 1.5 hours per transaction, on average.”
By switching to a digital signature process, organizations were able to save an average of $6 per transaction by reducing shipping, paper, ink and printer spending. All of these cost- and time-saving opportunities are made into a reality with the all-in-one solution to e-sign, convert and edit PDFs.
All-digital experiences across all platforms.
Considering that most teams today progressively require the ability to work from home or on the go, users need their mobile devices to have the same document-related functionality as PCs. After all, remote work is more than just giving teammates a laptop.
The best route forward is equipping the workforce with applications that streamline workflow and document management across desktop, mobile and web. With the Acrobat Reader app, workers can edit, export, organize and combine files from their personal tablets or mobile phones.
On top of this, Adobe Document Cloud solutions are ready to accelerate workflows in existing systems, processes and applications, including Google Drive, Microsoft Office, Microsoft Dynamics, SharePoint, Salesforce, Workday, ServiceNow and more.
Leave the paper and pen behind.
By simplifying the ability to retrieve, process and approve documents, organizations experience enhanced employee collaboration, faster time-to-business and significant budget savings.
Step into a whole new document experience. From reviewing a presentation to having contracts signed in seconds, Adobe Document Cloud centralizes digital paperwork so you can foster collaboration and boost efficiency.